Looking to find an editor?
In this article, I’m going to walk you through the process of hiring an editor without overpaying, hiring the wrong person or getting stressed out.
Whether you are looking to hire an editor, book cover designer, book interior designer, ebook formatter, proofreader, web designer or other type of freelancer, you can use this same process to pick the right person for the job.
Finding great editors or freelance contractors isn’t easy, and there are a lot of ways you can mess it up by paying too much or hiring the wrong person. Hiring an editor can be incredibly expensive, frustrating and disappointing when things don’t work out as planned.
I know many authors who self published a “professionally edited” book that was still plagued by typos, mistakes and poor organization.
“Hiring an editor is NOT the key to creating a great book. Hiring the RIGHT editor is the key.”
That’s why you need a system to make sure you do everything you can to pick the right editor for your specific book project.
Let’s walk through the 8 steps to finding and hiring the right editor.
Step 1. How to Find Editors and Freelancers Online
There are hundreds of websites you can use to find literally hundreds of thousands of editors, book designers and contractors of all kinds and experience levels.
Here are the top sites I highly recommend you use when starting out in order of importance:
How to Choose a Freelancing Site to Post Your Job
Upwork is the biggest website in the world created specifically to connect freelance contractors with small businesses, entrepreneurs, authors and artists. With an Alexa Rank of 415, it is the 415th most visited website in the world and has over 12 Million freelancers registered with the site.
Guru.com and Freelancer.com are both much smaller, and I only use them now when I can’t find exactly what I’m looking for on Upwork.com.
Consider using these two freelancing sites as your backup plan, and focus on Upwork.com when you first start looking for an editor or freelancer.
Step 2. Post Your Project or Job Online
Now that you know where to find 12 Million+ freelancers who are ready to help with your project, it’s time to post your job so that these freelancers can apply to do the work for you.
Once you create your account at Upwork and fill out your profile, just click “Post a Job” at the top of the website.
Once you do that, you’ll come to a page that looks like this:
If you just need an editor or book designer or web designer for one book project, select the Part-time option on the left. If you’re looking for someone to work for you at least 30 hours a week for at least 3 months, select the option on the right for longer engagements.
Once you select the right option, it’s time to select the category and subcategory that describes the kind of work you’re looking for.
Here’s what the job categories on Upwork look like:
You may not find an exact match for the type of work you’re looking for, but do your best to make sure you pick the most relevant category so you can find the most experienced freelancers to help with your project.
Here are some of the most common categories we have used at TCK Publishing to help with some of our publishing projects and marketing work:
- Writing > Editing & Proofreading (for finding editors, proofreaders and the occasional ghostwriter)
- Web, Mobile & Software Development > Web & Mobile Design (for website design work)
- Design & Creative > Graphic Design (for finding book cover designers and graphic designers for various projects)
Once you’ve selected the right category, it’s time to name your job posting:
When you name your job posting, make sure to be as specific as possible so that you can attract the right freelancers and automatically weed out contractors who are not a good fit for your project. Posting something generic like “Looking for an editor for my book” is a bad idea because you will end up getting tons of freelancers applying who may edit fiction when you have a non-fiction book, or vice versa.
Try to include as much detail as you can when selecting a name for your job.
Writing the Job Description
Next, it’s time to write a job description to clearly explain what kind of work you need done and what kind of freelancer would be a good fit for your project.
Here’s a recent job description we posted on Upwork that turned up some very good editors for us:
TCK Publishing (www.tckpublishing.com) is looking to hire part-time editors to work on several romance novels, adventure stories and historical romance novels. Most of our titles in these genres will be in series of 3-7 books or more.
We are looking for the following types of editing skills:
Developmental editing (rarely necessary, but useful if you have the skills)
You must have significant editing experience in at least one or more of these genres, preferably working with a major trade publisher:
Please send us:
Your experience and background as an editor
A list of titles you have edited, preferably with links to Amazon or another retailer so we can review your work
A list of references
A description of the kind of editing where you feel you would most excel and most enjoy your work
Yes, we are looking for non-fiction editors and ghostwriters as well, so feel free to apply if that’s the kind of work you do. Please specify that in your submission and provide us with enough detail so we can follow up with you after looking into your experience.
What to Include in Your Job Description
Here are some things you’ll definitely want to include in your job description:
- Who you are and what you do
- The exact kind of work you’re looking for (such as developmental editing for a romance novel instead of editing in general)
- The type of experience level you require for the job
- Ask for a list of references
- Ask to see a portfolio or examples of past work (most good freelancers on Upwork will have a portfolio or past work samples listed in their profile, so you can check that out when reviewing applicants)
Next, you’ll need to enter the skills needed to do the job. This is where you can laser target your job posting to only attract freelancers with the exact skills you need.
When you start typing in the “Enter skills needed” box, Upwork will automatically suggest skills based on what you’re typing so you can see the skills that are available on the site. You can only select from skills that already exist on the site. For example, if you type in “Book Cover Designer,” you will get an error message. Instead, when you start typing in “Book Cover,” Upwork will pop up with the suggestion for “Book Cover Design”—just click that suggestion or hit enter, and it will appear in the box.
Make sure only to include skills here that are absolutely necessary for the job. Freelancers who don’t have the skills you list in the job description will not be able to apply, so if you add irrelevant skills (like Web Design when you only need a book cover designer) you will miss out on some potentially excellent freelancers.
How to Pay Freelancers
Next, you must select how you want to pay your freelancers, either as an hourly rate or a fixed price per project. I recommend a fixed price for most projects so that you can estimate your exact costs ahead of time, rather than paying an hourly rate and not knowing how much it’s actually going to cost you until the work is done.
There are a few more options you can select to customize your job such as requiring a cover letter or adding screening questions. None of these are necessary, but feel free to use them if you think it will help you find better freelancers for your job.
Step 3. Invite the Best Editors to Your Job Posting
Once you’ve filled out all the information above and posted your job listing on Upwork, you’ll be able to invite top freelancers to apply for the gig.
Upwork will recommend top freelancers based on the category, job skills and pricing options you selected when filling out your job posting. I highly recommend going through and inviting at least 5-10 top contractors who you think would be a good fit for your job.
I have talked to many top freelancers on Upwork, and the best of the best usually never apply for jobs – they only consider work they have been invited to. So, if you want to work with the best editors and freelancers on Upwork, you need to invite them to work with you!
Step 4. Review Job Proposals from Editors
Once you have posted your job and invited a few top freelancers, you should start seeing editors applying to work with you within 24 hours.
Here are a few things you should consider when reviewing applications from editors on Upwork:
Job Success Rate
I look for 90%+ Job Success. Anything less is a definite no. Anything below 95% goes in the “maybe” column.
There are a lot of editors out there with no actual editing experience working with a publishing company, newspaper, journal or other business that requires a high level of expertise and provide training for editors. Without working in such a position, it’s very difficult to obtain and master the skills required to become a great book editor. I always look for and prefer working with editors who have experience working with a publishing company or similar business where they were well-trained and their work was constantly being put to the test.
Reading Their Profile Essay
The profile on Upwork for editors is very much like an essay, and it can provide a great way to see how well they can communicate with the written word.
I always read it thoroughly and make sure there are no glaring typos, grammatical errors or sentences that are confusing, unclear or disorganized. If the editor’s bio is poorly written or contains several errors, you can be fairly confident that they will not do a great job helping you improve your writing or fixing errors in your manuscript.
Check Their Work History
Next, I check their work history to see what kind of projects they have been working on. For example, if I’m hiring an editor and I see that 8 out of their last 10 projects had nothing to do with editing, I will probably pass because it means they either don’t enjoy editing work or they aren’t able to find enough of it on Upwork, which should not be a problem for a highly skilled editor.
Sending a Message Test
If everything checks out, I will then proceed with a message test. I simply send the editor a quick note via Upwork that says something like this,
It sounds like you may be a great fit to edit our upcoming novel. Please send me an email at [email protected] and we can discuss our editing needs in more detail.
I send this email in order to 1) test if they actually respond quickly and 2) take the conversation to my email inbox where I can more quickly and easily connect with them, exchange phone numbers or Skype details and schedule a call to connect.
Step 5. Schedule a Phone Interview with the Editor
If the editor passes the Message Test, it’s time to schedule a time to interview the editor over the phone.
Here’s a sample email I will respond with once the editor sends me an email:
Thanks for responding so quickly!
I would love to schedule a phone call to connect and see if it would be a good fit to work together. Please let me know if you are available at 9am next Thursday, or let me know some times that work for you.
Realize that I NEVER call the phone call an interview because I don’t want them to “prepare” or get into an interview mindset. Working with an editor, especially a developmental or content editor, can be a lengthy process, and you want to make sure that you can work well with the editor and that there’s a good fit.
I have never found conducting a formal interview to be a good way to actually get to know someone and whether or not you will enjoy working with them. Instead, I want the editor to be relaxed and conversational and just be themselves. That way, I can tell right away some basic, but very important things:
- Do I actually get along with this person? If they are argumentative, talk too much, don’t listen or are rude, I can immediately tell it’s not a good fit and move on.
- Do they show up on time for our appointment?
- Are they really interested in you and your book? If the editor doesn’t ask questions about you and your book, they probably aren’t interested enough in editing books to do great work.
Questions to Ask Your Editor on the Phone
Here are some common questions I recommend asking your editor to get a better idea if it’s going to be a good fit to work with them:
- Tell me about your editing experience…
- How long have you been working as an editor?
- What do you love most about being an editor?
- What kind of editing work are you most experienced with?
- Do you mostly edit fiction or non-fiction?
- What are the most common mistakes you see authors of books like mine making?
- What does your typical editing process look like for a book like mine?
- How quickly can you turn around my manuscript if it is 50,000 words in length?
- How do you normally charge for work like this?
After you’ve asked all these questions and any other questions you’d like to ask, give them time to ask more questions about you and your work.
If you can tell right away it’s not going to be a good fit, feel free to let them know and move on to interviewing another editor so you can find a good fit.
I recommend interviewing at least 3-5 editors before trying to select the best one for you. This will ensure you get as much experience as possible and can see what options are out there. Hiring the first editor you talk to is usually a good recipe for spending too much and not getting the right editor for the job.
After you’ve conducted your interviews, it’s time for one last step: the sample edit.
Step 6. Get a Sample Edit
After your interviews, you’ll want to ask each editor you’re still considering working with for a sample edit. A sample edit is a free edit for about 1,500 to 2,000 words of your book so that the editor can show you their skills and the kind of comments and suggestions you should expect if you hire them to edit your entire book.
If you’re a first-time author and have never hired an editor before, I would not recommend hiring an editor without first getting a sample edit. An editor can have a great resume and speak eloquently on the phone, but the real test of their skills is how they edit your book, and the sample edit is a quick, free way to find out.
Don’t Forget About Self Editing…
Before you send your book to the editor, I definitely recommend doing at least one extra round of edits by yourself. The more you can hone your manuscript, fix typos and grammatical errors and improve your book, the more time your editor can spend on important edits and suggestions.
If your manuscript is riddled with typos, your editor will either have to charge you more on an hourly rate or spend less time on more substantial issues (like character development, organization or fact checking).
Step 7. Hiring Your Editor
After the interviews and sample edits, it’s time to select your editor and hire them. You will definitely want to create and have both parties sign a legal contract that clearly states the editing services being provided, the amount you will pay, how much time the editor has to perform the work, and other basic information.
If you’re not sure what kind of contract to use, consider using LegalZoom or a similar legal service to help draft the agreement. Alternatively, ask your editor if they have a sample contract you can use. Just make sure to review it carefully, do your research, and have it reviewed by an attorney if possible.
Step 8. Work with Your Editor
After your editor sends back the edited manuscript with tracked changes and comments, the first thing you’ll want to do is read through all the edits and comments and accept the changes you agree with. After you read through the edits and make a few updates, I highly recommend scheduling a call with the editor to discuss the book.
Often, you’ll get insights and ideas on the phone that you may not get or understand completely by simply reading the editor’s comments and suggestions.
After you’ve gone through the editing process, you will either want to hire a proofreader or have your editor do a final proofreading.
After that, you’re ready to get your book published.